Terms & calculations

Purchase cost / Cost invested / What you paid

The money invested in a card. Include acquisition costs such as purchase shipping or grading when appropriate for your records. A card received in a trade uses its allocated carried cost instead.

Pricing the card at / Estimated value / Card value

Your estimate of a card’s value. This is separate from what you paid and your asking price. A blank value counts as $0 in totals; it does not mean the card has no value.

Asking price

The amount you want a buyer to pay. It affects potential profit and the cost split for incoming trade cards. It does not determine business worth or realized sale profit.

Total card value

Sum of estimated values for active cards in the current collection. This is not the sum of asking prices.

Inventory cost

Sum of costs invested in active cards in the current collection.

Cards on hand / Active inventory

Cards still in your inventory. Sold, traded, and archived cards are excluded.

Potential profit

Asking price − cost invested. For the collection, add this difference across active cards. This excludes future selling fees and shipping and is not earned profit.

Example: cost $40, estimated value $90, asking price $100. The card adds $90 to total card value, $40 to inventory cost, and $60 to potential profit.

Cash available

Your recorded cash balance, including any bank balances you choose to include. It is manually maintained, not connected to a bank.

Estimated business worth

Cash available + total card value. Uses estimated card values, not asking prices. Set cash first to display the total. Debt, taxes, and unrecorded liabilities are not automatically deducted.

Cash + inventory at cost

Cash available + inventory cost. This is a separate view based on what you invested, not estimated resale values.

Set cash / Balance correction

Replaces the recorded balance with the amount entered. It is not profit or a new sale.

Deposit / Withdrawal

Adds to or subtracts from cash. A manual cash entry does not change profit.

Cash history

Tracks cash movements and balance corrections. Linked transactions are managed through their original deal or expense. Editing an older entry recalculates later movements, but a later explicit balance correction remains fixed.

Example: $500 cash + $900 estimated card values = $1,400 estimated business worth. A $50 cash deduction lowers it to $1,350 if card values stay the same.

Add an existing card

Adds a card you already own to inventory without deducting its cost from cash again or creating sale profit.

Record purchase / Buying now

Adds the card and deducts the entered purchase cost from cash. The purchase itself creates no profit. Set cash first.

Sale price / Cash in

The amount received from the buyer, before the selling fees entered separately.

Cost out

The recorded invested cost of the card or cards leaving inventory.

Selling fees + shipping / Expenses on a sale

The selling costs entered with that sale. They reduce both sale profit and the cash added by the sale.

Sale profit

Sale price − selling fees and shipping − cost out.

Sale cash movement

Sale price − selling fees and shipping. Original purchase cost is not deducted from cash again at sale.

Versus asking

Sale price − asking price. This compares the deal with your asking price; it is not profit.

Net profit / Realized profit

Sum of recorded sale and trade profits, minus standalone expenses marked to affect net profit. Purchases and manual cash entries contribute $0. The tracker’s trade method is explained below.

Running profit

Cumulative profit through each row of the profit sheet. Negative amounts represent losses or included expenses.

Calculator

A hypothetical deal: sale price − fees − what you paid. Calculator entries do not update inventory, cash, or records.

Example: buy for $40, ask $100, sell for $80, pay $5 in selling fees. Sale profit is $35, cash increases by $75, and versus asking is −$20.

The tracker uses a cost-recovery method. A higher estimated value on a received card does not by itself count as realized profit.

Cash added / Cash paid

Money you give the trading partner in addition to outgoing cards.

Cash received / Cash in

Money the trading partner gives you.

Cost carried

max(0, cost out + cash added − cash received). “max(0, …)” means use $0 if the result would be negative. This amount becomes the combined invested cost of incoming cards.

Realized trade profit

max(0, cash received − cost out − cash added). Only cash above recovered cost is counted. A cards-only trade records $0 realized profit under this method, even if estimated values differ.

Trade cash movement

Cash received − cash added.

Cost split

Each incoming card receives cost carried × its asking price ÷ total incoming asking prices. If all asking prices are $0, cost is split equally. With just one incoming card, it receives all carried cost. Cent rounding keeps the allocated amounts equal to the total.

Example: outgoing cost $60 + $20 cash added − $10 cash received = $70 carried cost and $0 realized profit. Incoming asking prices of $100 and $50 split that cost into $46.67 and $23.33. Cash decreases by $10.

Example: outgoing cost $40, no cash added, $60 cash received: $20 realized profit and $0 carried cost.

Expense amount / Table or show fee

A recorded business cost. A table fee entered when creating or editing a show is saved as one linked expense; do not enter it again separately.

Affect net profit

Yes subtracts the expense from net profit; No tracks the expense without reducing that total. This is a reporting choice, not a determination of tax deductibility.

Affect cash and business worth

When checked, deducts the expense from recorded cash and therefore business worth. When unchecked, makes no cash deduction. This setting is independent of the profit setting.

Total expenses / Show expenses

Sum of recorded expense amounts, including costs excluded from net profit. Read each expense’s impact settings to see how it affects other totals.

Show transactions

Existing purchases, sales, trades, and expenses assigned to that show. Assigning a previous transaction does not create another transaction or change overall totals.

Show net profit

Sum of profits from transactions assigned to the show, including only expenses marked to affect net profit.

Show net cash movement

Sum of cash received − cash paid − selling fees for the show’s deals, minus show expenses marked to affect cash. Manual cash entries are not included.

Delete show

Removes the grouping; its recorded transactions and expenses remain in the main totals.

A $50 table fee can reduce both profit and cash, just profit, just cash, or neither, depending on its two settings. Avoid counting a cost again if it was already included in a purchase or sale.

Card name / Player / Pokémon

The name identifying your card. The form uses the selected collection automatically.

Year / Set or brand / Expansion

Printed release details that help identify the card. They do not change calculations.

Condition / Grade

Your entered condition description or a grade printed on a grading label. The app does not authenticate cards or assign professional grades.

Numbered / Serial numbering

A limited-run marking such as 23/99. This differs from a card’s number within a set.

Autographed

Your record that the card has a signature; not a guarantee of authenticity.

Photo scan

Suggested details extracted from card photos. Review them before applying. Scanning does not provide verified valuations or authenticity checks.

Delete card / Delete transaction

Deleting an inventory card removes it from active inventory without reversing its original deal. Deleting a transaction can reverse linked inventory, cash, and profit changes; later dependent deals may need to be deleted first. Review the confirmation before proceeding.

Custom category

Choose Create category in the collection menu to add your own card category. Each category has its own inventory, cash, shows, expenses, and totals. Categories sync across devices and are included in full backups.

Workspace colors

Use Edit branding below your business name and logo. Black & white is the default; Primary blue & light gray is another preset. Match my logo picks a color from your uploaded logo and adjusts it for readable text. Your choice is saved to your account and used for every card category. A neutral or unreadable logo uses black & white.

CSV / Backup / Account export

A CSV is a spreadsheet snapshot. Export backup produces a ledger file for the app’s import flow. Account export includes account information and records. Downloads do not update automatically; keep current backups.